Free Resource for PTs & OTs

Your Documentation Should Reflect
the Skilled Clinician You Already Are.

Stop going home with notes still in your head. Get the free Skilled Care and Documentation Cheat Sheet used by thousands of PTs, OTs, and Assistants to write clear, defensible notes faster.

For Adult Therapists

Adult Cheat Sheet

Skilled care strategies and documentation examples for PTs & OTs working with older adults.

For Pediatric Therapists

Pediatrics Cheat Sheet

Activity-based treatment ideas and defensible documentation for pediatric PTs & OTs.

No spam. Unsubscribe any time. Your information is safe with us.

Sound familiar?

You're a skilled therapist.
Your notes should prove it.

You know the care you provide is skilled and purposeful. But when it comes to documentation, that clinical reasoning isn't making it onto the page and that's a problem.

You're staying late to finish notes

Documentation is following you home and taking up mental space that should belong to your friends and family.

Your notes feel generic

You write what happened, but not why it mattered. And you know there's a difference.

You're worried about audits

If someone reviewed your notes today, would they clearly see your skilled intervention?

You were trained to treat, not to prove it

Skilled care is something you know how to provide. Proving it on paper is a completely different skill and one most therapists are left to figure out alone.

This cheat sheet gives you a clear, practical system to fix all of it.

What's inside

Four things that change how you document

No fluff. No vague advice. Just practical frameworks you can use in your very next treatment session.

Proven documentation phrases

The exact clinical language that shows your reasoning and makes your skilled care clear and ready to use today.

Time-saving strategies

The one framework that cuts documentation time without cutting corners. Write faster notes that are more defensible.

Skilled education tips

How to turn caregiver education into clearly documented, billable skilled care.

Justification strategies

How to write notes that clearly defend your treatment plan and protect you without adding extra time.

Meet your creators

We're clinicians too. We know exactly what you're up against.

Stephanie Mayer, PT, DPT, CRRS and Nicole Poppert, MS, OTR/L, CRRS built The Note Ninjas because they lived this problem. Between them, they have nearly 30 years of clinical experience and they've helped thousands of therapists write clearer, faster, more defensible notes.

  • You're unsure if your notes would hold up to an audit
  • Documentation is taking longer than your treatment sessions
  • You write what you did but struggle to explain why it was skilled
  • You want a clear system. Not more vague advice
  • You went into therapy to help people, not fight with paperwork

This cheat sheet is for you whether you're a student, new grad, or 30-year veteran.

Stephanie and Nicole, founders of The Note Ninjas
Stephanie & Nicole · The Note Ninjas

What therapists are saying

★★★★★

"Documentation is the worst part of the job, but it's the only part insurance cares about. The Note Ninjas helped me create a template I can reference quickly to complete my documentation."

Derek — OT
★★★★★

"Not only has Note Ninjas streamlined my workflow, but it’s also improved the clarity and consistency of my notes, which has been essential for communicating with colleagues and maintaining compliance with documentation standards. I highly recommend it to anyone looking to save time and improve their documentation skills."

Kathy — PT
★★★★★

"I have been a Note Ninjas member since 2023, and I will say that this is the best thing that ever happened to me. Note Ninjas have really helped me with documentation tips and with treatment ideas. I would definitely recommend Note Ninjas to all. Keep up the good work! "

Josephine — OTA

Your notes should reflect
the care you're actually providing.

Get the free cheat sheet and start documenting with clarity and confidence starting with your next treatment session.

For Adult Therapists

Adults Cheat Sheet

PTs & OTs working with older adults

For Pediatric Therapists

Pediatrics Cheat Sheet

PTs & OTs working with children

No spam. Unsubscribe any time.

Blog

End the Documentation Struggle—For Good!

Stop stressing over documentation. It’s time to ditch the overwhelm and take back your time—without sacrificing patient care.

Whether you're an experienced therapist, new grad, or student, this guide is your secret weapon to:
  • Streamline documentation so you spend less time writing and more time treating.
  • Avoid burnout by learning exactly what to write (and what not to).
  • Showcase your expertise with skilled language that justifies your care.

For Adults ↓↓↓

For Pediatrics ↓↓↓